NHLA Executive Board Minutes, September 20, 2005
Location: Local Government Center, Concord, NH
Present: Sarah Leonardi, Becky Clerkin, Carl Heidenblad, Mary Ahlgren, Randy Brough, Luci Albertson, Catherine Redden, Doris Mitton, Marilyn Borgendale, Andrea Thorpe, Heather Shumway, Deb Ross, Gail Drucker & Jennifer Bone
The meeting was called to order by President Catherine Redden at 2:01 p.m.
Minutes: Minutes of the July 2005 meeting were approved as written.
- Gov. Lynch sent a letter to NHLA. Beginning in September he wants to give extra credit to volunteers. There will be a NH Volunteer of the Month award beginning in September. Nominations will be accepted throughout the year. Details at: http://www. volunteernh.org
- Affilitate Group Services: A memorandum of understanding has been signed. They will begin with database management,and will send out reminders as well as letters for membership dues. Reminders will be sent out 15 days after the deadline. They will also start Financial Services: they will collect checks and send them to Carl. The new mailing address and physical address of NHLA will be the local government center. They will forward mail to people we have designated. The agreement is effective until June 30, 2006, and the contract is renewable yearly.
Treasurer's Report: Total assets as of August 31, 2005 - $93,809.90.
Fall Conference: Doris is working on the brochure which will go out by October 3 with the ballot. The program features a speaker from the NH Humanities Council as well as people from the Center for the Book. The business meeting will be held at lunchtime.
Conference Committee Request for additional deposit monies: The Conference Committee is asking for $1000 each from NHLA and NHEMA for extra seed money for 2007 if we want to go to the Mt. Washington Hotel. Randy made a motion that NHLA donate a total of $4,000 in seed money for the 2007 NH Libraries Conference; Marilyn seconded the motion. After discussion, the motion passed unanimously.
Nominations: Annie Donahue & Joe Dion for Vice-President/President-Elect; Jennifer Bone & Diane Hathaway for Secretary. Ballots will go out with the call to meeting and Fall Conference brochure.
PLA Bus info: NHLA members in 2005 will receive vouchers to register at the PLA member rate. We will send the coupons with the Fall Conference information. Andrea will send out a notice to the NHAIS-l about PLA. Andrea agreed to take over as chair for the Continuing Education Committee and will search for new members for the committee.
Gulf Coast Relief/Partnership/Donation? There was discussion about what libraries in the State are doing. Randy suggested that we invite Michael York to attend our October meeting to talk about what we could do to help. Marilyn said that the Louisiana Library Association has set up a fund.
Barnes & Noble: Becky Clerkin, Carl & Luci volunteered to work with Barnes and Noble on the Dec. 1 & 2 book fair at the New Hamphire B&N stores. Public libraries in New Hampshire will receive a percentage of the sales to coupon holders. Coupons will be made available to libraries and from the NHLA website.
Newsletter: Becky reported that no-one has been submitting articles. Consensus was we should discuss this further at the retreat.
SECTION & COMMITTEE REPORTS
State Library Report - from Ann Hoey's written report:
- You can now register online for fall workshops and modules in NHewLink Databases, NHU-PAC , Reference, Cataloging, Budgeting, Weeding, and Juvenile Nonfiction Collection Development at http://www.state.nh.us/nhsl/training/course.html and http://www.nh.gov/nhsl/libed/modreg.html
- A Children's Book Review will be held at the state library beginning Tuesday, September 27 through Friday, September 30 and Monday, October 3 from 8:00 am until 4:00 pm. Preview new titles in picture books and juvenile and young adult fiction and nonfiction. All attendees will receive 1-3 new books following the Review as well as an attendance "freebie."
- A Librarians'
Orientation to the state library will be held Monday, October 3 from 9:00 am until
noon. You can register at http://www.nh.gov/nhsl/libed/modreg.html
Academics: looking at doing brown bag discussions. First topic will be self-defense.
READS: READS is moving elections to the Fall. Their fall program is about writing effective Internet privacy policies. They have selected a winner for the READS Award of Excellence. They are currently accepting nominations for all positions. They're working on changes to their by-laws which will be voted on at their fall meeting.
CHILIS: CHILIS has awarded two $1000 scholarships for MLS candidates who are going into children's services. They are also giving scholarships of up to $300 for PLA conference attendance. Deadline to apply is November 15.
Membership: We now have 594 members. The membership committee recommended disbanding NHLA-l and using a discussion group or blog on WebJunction. Marilyn made a motion to that effect. The motion passed unanimously. Marilyn also asked whether they could add a question on the membership form about how long people have been involved in libraries. Consensus was that this was fine.
Next meeting will be a retreat at the Hooksett Public Library on October 25, 2005 from 10-3 to discuss membership, newsletter, and the joint conference.
Adjourned at 3:50 p.m.
Jennifer Bone, Secretary